Senior Executive Assistant - Wealth Management

About the job

Your Main Activities Are

Providing administrative and secretarial support
Managing daily agenda and organizing different types of meetings
Attending ad hoc meetings and writing minute
Booking meetings rooms, video calls, and conference calls
Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
Organizing and updating sensible documentation
Organizing invoices and submitting expense claims
Validate invoices in OneCap and solve problems related to this process
Coordination with Finance team (in Lisbon)
Facilitate corporate events (e.g. high profile visitors, offsites)
Establishing transversal contacts within the Group (HR, HelpDesk, DTI, CSR)
Providing support and cover tasks in the absence of existing Assistant

Profile and Skills to Success

Bachelor’s Degree
At least 5 years of Experience in a similar position
Proficiency in Microsoft Office Pack (Word, Outlook, Excel, PowerPoint, among others)
Fluency in English
Client-oriented
Precise and rigorous; attention to detail
Team spirit
Ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
Able to make meeting minutes and takes notes
Ability to cope with pressure and short deadlines
Diligence - Displays dedication and prioritises problems by considering the impact on the business; identifies quick-wins
Discretion - Respect confidentiality when required on sensitive matters
Resilience - Stays calm and positive, is comfortable when faced with conflict

About the Team

BNP Paribas Wealth Management is a leading global private bank and the largest private bank in the Eurozone. Present in Europe and in Asia, it employs 6,800 professionals who support H/UHNWI, entrepreneurs and leading families in protecting, growing and passing on their assets
Since 2015, BNP Paribas Wealth Management has a competence center in Lisbon (PIMH = Portugal International Markets Hub) to manage activities for several locations (Switzerland, Luxemburg, Germany, Monaco)

#LI-Hybrid

Why joining BNP Paribas?

• Leading banking institution

BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.

• Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centres providing value-added services to various countries where the BNP Paribas Group also operates.

• International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

Retail Banking, a division that brings together all the Group’s retail activities and specialised business lines;
Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.

• Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

• Commitment towards work/life balance

At BNP Paribas we care about our employees’ wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

• Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.

• Please note that only applications submitted in English will be considered.
• In case you are selected for this role, further documentation will be requested to support your hiring process.