Join our team at AMGEN Capability Center Portugal, number 1 company in Best Workplaces - https://www.greatplacetowork.pt/ - ranking in Portugal (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 400 talented people and 40 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon's city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people’s lives.
SENIOR COORDINATOR MEETINGS ADMINISTRATION, GLOBAL MEETINGS MANAGEMENT (GMM)
LIVE
WHAT YOU WILL DO
The Sr. Coordinator, Meetings Administration, oversees the operational and administrative functions of the Global Meetings Management team for countries and regions in ELMAC and JAPAC. This role is responsible for supporting agency coordination and assignment, documentation management, and system support across various tools including SharePoint, Smartsheet, CVENT, and Miro. The position plays a critical role in standardizing workflows, monitoring communications, and contributing to project coordination and internal process improvements.
Responsibilities of the role will include:
1. Operational & Administrative Support
- Assist in the coordination of agency onboarding and assignment of meetings or events.
- Monitor and respond to inquiries in the GMM ELMAC shared inbox, raising issues as needed.
- Coordinate and schedule key team and partner calls, such as the Country Meeting Lead (CML): forum and project Hypercare, ensuring scheduling, documentation, and materials are prepared and distributed.
- Help to maintain and manage internal tools such as Smartsheet, SharePoint, and CVENT to ensure accurate reporting and data entry.
- Provide support in preparing and formatting presentation materials and maintaining internal documentation and templates.
2. Process & Strategy Support
- Contribute to agency onboarding workflow mapping and process standardization using tools like Miro.
- Support ELMAC and JAPAC Meetings teams on high-priority projects with task coordination, documentation, and follow-ups.
- Participate in team efforts to identify and implement administrative and operational efficiencies across systems and partner interactions.
WIN
What we expect of you
We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is an individual with these qualifications:
Minimum Requirements
- University degree and 2+ years of administrative or coordination experience.
Preferred Requirements
- Interest in global meeting operations, administrative support, or event coordination.
- Familiarity with systems such as Smartsheet, SharePoint, Dashboards (Tableau), CVENT, and Microsoft Office.
- Strong written and verbal communication skills, especially in cross-cultural or international contexts.
- Excellent attention to detail and ability to lead multiple tasks concurrently.
- Eagerness to learn in a team-oriented environment supporting diverse partners.
- English required, other languages preferred.
THRIVE
What you can expect of us
As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.
Vast opportunities to learn, develop, and move up and across our global organization.
A diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, try new things, and act.
Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.
Flexible work arrangements.
Objects in your future are closer than they appear. Join us.
careers.amgen.com
EQUAL OPPORTUNITY STATEMENT
Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.
