We’re mySheepi - a fast-growing sleep brand on a mission to help people sleep better and wake up without pain. We’re searching for an Office Manager & Super‑Organizer who will work shoulder to shoulder with our leadership team, keep our operations humming, and learn at warp speed.
Heads‑up: This is not a fit for everyone. If colour‑coded grocery lists, five‑year calendars, and contingency plans make your heart sing, read on. If that sounds exhausting, this is not your role.
The Challenge
At mySheepi, we design ergonomic sleep products that actually make a difference; backed by science and loved by hundreds of thousands of customers. Our team moves fast, thinks in systems, and keeps quality at the center of everything we do.
Your coordination skills and initiative will help us focus on scaling our impact - while giving you a front-row seat to how modern e-commerce companies are built.
Tasks
1\. Business and supplier coordination
- Be the first point of contact for suppliers, fulfilment partners, and shipping companies: track orders, chase updates, and keep everyone in the loop.
- Maintain clear dashboards so the team always knows status, lead times, and next steps.
- Own interview scheduling, send briefs to interviewers, and streamline candidate communication.
- Suggest process tweaks or introduce other important work tools that improve speed and candidate experience.
- Keep calendars conflict-free, surface priorities, and arrange travel and logistics.
- Handle occasional Portuguese admin - calling authorities, filing documents - so the leadership team stays focused.
Ensure the Lisbon HQ is stocked, tidy, and guest‑ready (yes, snacks included).
- Welcome new hires: equipment, accounts, first-week agenda.
- Plan quarterly team events that strengthen our ownership culture.
- Jump into projects that push the company forward - from pulling a quick competitor scan to helping roll out a new internal tool.
You will thrive here if you…
- Have 1–3 years in a fast‑moving environment (startup, consulting, VC, hospitality ops).
- Communicate crisply in English and intermediate Portuguese (spoken and written).
- Possess military‑grade personal organisation: you keep lists for everything and spot chaos before it hits.
- Are trustworthy, low‑ego, and comfortable wearing many hats.
- Have an international mindset; study or work abroad is a plus.
- A car for occasional errands outside the city.
- Conversational German.
- Experience with Notion, Asana, or similar productivity platforms.
A small, talented team can achieve outsized impact when given the right environment. We hire kind and driven people. Individual contributors own projects end-to-end.
Expect autonomy, fast feedback, and a strong bias for action.
Benefits
- Rapid learning curve in a young, dynamic environment where you can grow with the business.
- 24 paid vacation days per year.
- Chance to join the team profit share program.
- Hybrid work model: four days on-site in Lisbon, one flexible.
- Pet-friendly office (office dog included).
- Regular team events.
- Premium sleep products from our portfolio brands.
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