Senior Accounts Payable

Job Type:

Build a brilliant future with Hiscox
 

About Hiscox

Hiscox is an international insurer specialised in the market of luxury goods & property, and high-end professional insurance. As experts in risk, we give people and businesses the confidence to realise their ambitions. With offices in 9 European countries, we have a very international staff and encourage a culture that fosters inclusion and collaboration, offering exciting opportunities for personal and professional growth.

In our Lisbon office we have the privilege of employing approximately 500 exceptional professionals representing 29 diverse nationalities. Despite our central location within the city, we recognise the importance of maintaining a healthy work-life balance. As part of our commitment to our employees’ well-being, we provide a 35-hour workweek along with the option for a hybrid working schedule.

The Team
The Accounts Payable team based in Portugal services 5 business units across the international Hiscox group and is responsible for the paying of supplier invoices and employee expenses accurately and on time.

Duties and Responsibilities

• Assisting to daily triage of AP mailboxes (invoices, approvals and queries), ensuring that inboxes are up to date, run daily and weekly Accounts Payable reports and take preventive action as required.
• Review and verify process flows for invoices reviewing accuracy, completeness, and appropriate approvals.
• Processing a high volume of supplier invoices, employee expenses and payment runs.
• Maintain accurate payment records and ensure compliance with internal policies (Payments, T&E, or any other relevant policy).
• Assist in validating payment details & methods.
• Responsible for preparing AP reconciliations including supplier liability, prepayments, accruals, intercompany recharges and period close exceptions reports.
• Assisting to lead the delivery of changes of Purchase to Pay end to end process project.
• Support the development of a continuous improvement culture utilizing external insights and best practices. 
• Actively support both Accounts Payable and Group Finance wide projects relevant to the role.
• Strong knowledge in Accounts Payable and Employee Expenses Tax Validation (UK, US, other European countries is a plus).
• Identify opportunities to streamline AP processes, implement best practices and ensure compliance with company policies (Lean or Agile mindset).
• Consolidated knowledge of accounting principles from transactional postings to balance sheets and P&L analysis.
• Capability to analyse and support implementation of KPI´s to drive efficient process and be aligned with Hiscox strategic goals.
• Capability to understand and report gaps in flows and interface system failures.

Person Specification

• Fully Qualified or Part Qualified at AAT level or professional qualification/relevant work experience in a similar role
• Minimum of Finance or Management Degree qualified – with a minimum 4+ years’ experience within Financial Services, Insurance or multi-national business.
• In depth knowledge and understanding of Oracle and invoices/payments related processes (highly desirable).
• Proficient with Microsoft office application and advance Excel level (Power BI-highly desirable)
• Knowledge and experience of Purchase to Pay end to end process (in a complex global environment) is highly desirable.
• Confident interrogating and analysing high volumes of data with an attention to detail
• Excellent Stakeholder Management and Communication Skills.
• Ability to use own initiative and ability to work both alone and as part of a team.
• Strong control mindset and experience (highly desirable).
• Fluent in English & Portuguese (Spanish, French, German or Dutch will be an added value)
• Excellent analytical skills, knowledge of accounting, finance, and tax principles
• Ability to work to a high degree of accuracy in a fast-paced environment

Professional

• 3 to 5 Years’ experience in Accounts Payable is a must
• Knowledge of Microsoft Office - Excel, Outlook, Teams
• Oracle and/or Procure to Pay system knowledge will be an advantage

Why Hiscox?

• Healthy work-life balance with our 35h/week and hybrid working system
• Holidays: 25 days + 2 Hiscox Days (Extra two days Annual Leave)
• Health insurance, gym allowance, pension plan etc
• After 5 years work 1-month sabbatical leave
• Team spirit with many opportunities to engage and an open culture

Work with amazing people and be part of a unique culture