We’re RELEX, and our market-leading supply chain and retail planning platform combines revolutionary technology with the passion of our people to positively impact our customers, consumer brands, and the world. Our technology helps reduce waste and CO2, champion sustainability, and maximize customer satisfaction while minimizing operative costs. Whatever drives you, you’ll find it here. You can be the change at RELEX.
We are now looking for a Full-Time Office Coordinator to join our RELEX office in Lisbon.
Your Role as Office Coordinator:
You will be at the heart of our vibrant and growing Lisbon office of 50+ RELEXians. As our Office Coordinator, you’ll take full ownership of the day-to-day running of the office environment and local event organization. You’ll ensure everything runs smoothly while creating an atmosphere that enables productivity and collaboration.
This is a hands-on and autonomous role that requires excellent organizational skills, attention to detail, and the ability to prioritize and execute tasks efficiently.
Key Responsibilities:
Office Management
- Ensure smooth daily operations of the office, including maintenance, upkeep, and handling any ad hoc challenges with service providers.
- Oversee organization of common areas, meeting rooms, lounge, and storage spaces to maintain a welcoming and functional office environment.
- Manage incoming and outgoing mail and handle general correspondence.
- Check incoming invoices (e.g., utilities) and ensure they are approved and paid on time.
- Control office-related expenses and oversee local employee invoices following pre-approval by team leads.
Onboarding & Offboarding Coordination
- Coordinate with Business IT to manage office IT assets and ensure timely setup and decommissioning for employee onboarding and offboarding.
- Ensure that new employees have their equipment set up and ready before their first day.
- Prepare welcome packages for new employees.
- Support smooth onboarding and offboarding experiences in collaboration with People Operations.
Event Ownership
- Take full ownership of organizing all local office events, including summer parties, team gatherings, seasonal celebrations, and other employee initiatives.
- Plan, execute, and manage all aspects of events, from budgeting to logistics, ensuring engaging and memorable experiences.
- Coordinate with other RELEX offices for regional and international events when needed.
Office Management & Local Support
- Support employees with travel needs, such as insurance documentation and corporate card benefits.
- Take care of practical local arrangements and purchases using a company credit card when needed.
- Handle day-to-day problem-solving with external providers to ensure the office runs smoothly.
Who We’re Looking For:
- Self-driven, proactive, and able to take full ownership of tasks independently.
- Strong time management and multi-tasking abilities, especially under pressure.
- Prior experience in office coordination, administration, hospitality, or facilities management is highly valued.
- Excellent communication and interpersonal skills.
- Fluent in both Portuguese and English.
What We Offer:
- A respectful and professional, yet easy-going culture where ideas and initiative are always encouraged.
- The chance to work in a growing and international company with ambitious, smart, and fun colleagues.
- A modern, centrally located office with great amenities—including multiple collaborative workspaces, a lounge area, and a stocked fridge.
At RELEX, we believe in diversity and inclusion and are committed to providing a welcoming environment for everyone. Your enthusiasm and expertise allow us to keep innovating and building the future of planning. If this role excites you and matches your skillset, we’d love to hear from you!